Director Of Finance And Operations

Dexis seeks a Director of Finance and Operations to support the five-year USAID/Mali Sariya Bato program. The project period of performance is February 14, 2024 to February 13, 2029.

The Director will oversee project operations and ensure that all program financial transactions are properly supported and recorded, following Dexis, US Government, and the Government of Mali’s regulations.

Responsibilities

• Lead, maintain oversight of, and ensure operational success of the program’s registration and in-country operability, contracting, administration, logistics, security, procurement, finance, and program property.
• Ensure that program implementation is in accordance with USAID regulations and procedures. This will include HR and financial management and ensuring that all procurement processes are fair and transparent.
• Supervise day-to-day field presence in the areas of operations and the daily financial operations of the contract, which include cash flow management, time sheet recording, financial reporting, and daily monitoring of obligations, budgets, and expenditures. This also includes ensuring VAT exemption for program costs and communicating with USAID vis-à-vis any potential VAT issues.
• Assist the accounting department in providing budget forecasts to the Chief of Party (COP) and adjust for exchange rate fluctuations (if needed) and availability of funds.
• Troubleshoot any operational issues, including liquidity and human resources and investigate and identify new ways of achieving operational efficiencies.
• Coordinate with the Dexis Home Office on all compliance issues, seeking legal and policy guidance and best practices, as needed.
• Oversee grant programming and coordinate closely with the Procurement Specialist and Grants Assistant to support financial reconciliation for all activity close-outs. The Operations Director will be expected to have a good grasp of the programmatic aspects of the program and be prepared to step in, as needed, to support the COP, DCOP, and program team by staying apprised of the evolution of the local political, social, and economic landscape.
• Provide oversight on all programmatic and operational procurements, ensuring that they adhere to the USAID procurement procedures.
• Maintain in-depth awareness and knowledge of the country and region’s security situation to advise the COP, DCOP, and program.
• In coordination with the DCOP and COP, recruit, train, onboard, and mentor field staff. This includes developing the Field Office Staff Manual.
• Operationalize internal management systems for the program’s financial, procurement, HR, and security systems and files in accordance with USG rules and regulations and Dexis’ policies and procedures.
• Ensure that all relevant government regulations and processes are followed and document any deviation to the established procedures with approval of the COP or their designee(s).
• Conduct all HR functions in accordance with Dexis and USAID policies and regulations and Malian legislation, including executing Consultant Agreements, including review and payment of consultant invoices.
• Ensure all staff benefits are properly tracked and issued in accordance with the program’s policies, including keeping track of leave balances and ensuring staff take their paid time off.
• Other duties as assigned by the Chief of Party

Reporting

The Director of Finance and Operations reports to the Chief of Party.

Qualifications

• A minimum of ten (10) years of relevant work experience and a bachelor’s degree. Advanced degree preferred.
• Demonstrated experience and strong understanding of USAID regulations and USG policies and procedures on human resources, security, financial management, financial reporting, and
• Strong experience leading and implementing procurement processes and systems in line with USAID and USG procurement policies.
• Experience operationalizing grants programming, preferably USAID grants, and a strong understanding of overseeing cash and in-kind grants to local organizations.
• Experience with USAID, Contractor, or international NGO managing an office or program.
• Minimum of three (3) years supervisory experience.
• Experience working in a complex, fast-paced and challenging field operations environments.
• Demonstrated experience and knowledge in overseeing program start-up and/or close-out.
• Regional or country experience required.
• Supervisory experience working with culturally and geographically diverse staff.
• Professional proficiency in English and French.